Top 5 Uses for SAP Workflow

by Jodi Abrams

SAP Business Workflow enables the design and execution of business processes within SAP application systems: Workflow processes are delivered as content in the SAP Business Suite. Additionally, customers can not only enhance those workflows provided by SAP, but they can also create their own workflows.

SAP Business Workflow is at the heart of the SAP system. Through integration with Organizational Management and standard SAP NetWeaver Business Intelligence for reporting and analysis, this enables you to manage business processes which fit into your organization and the application which can be used for auditing and business process compliance

There are hundreds of standard workflows and limitless custom workflows that could be used to meet your needs. Polling our existing customers, these are the ones that get the most use.

Top 5 Uses for SAP Workflow

  1. Release Purchase Requisition

    This is a well-known SAP provided workflow that is easily customizable to fit most business needs. The standard SAP workflow delivers a notification to approve a purchase requisition. A similar workflow is used for release of a purchase order, contract, and scheduling agreement.

  2. Incoming IDOC Error (EDI)

    This is a unique workflow as it is only executed when an incoming IDoc has an error. This is very beneficial for incoming orders and invoices and reduces effort in daily EDI support.

  3. Quality Notification & Inspections

    Quality steps and follow-on processes are frequently performed by multiple people. This workflow delivers the next processing step to the correct individual.

  4. Material Master Creation

    The material master has a large amount of information and generally involves multiple people for new material creation. This multi-step workflow ensures timely and accurate material master data creation.

  5. Vendor Master Creation

    Buyers frequently create vendor records during the procurement cycle but require approval from the accounting department and the entry of payment information. This workflow routes buyer created vendor entries to the account payable clerk for approval and final vendor creation.

  6. Whether one of these workflows would complement your process, or you have a unique situation you'd like to discuss, the CONTAX team has extensive experience with both standard and custom SAP workflows and would love to meet with you to map out your scenario.

    About the author: Jodi Abrams

    Jodi is an expert in SAP and eCommerce integration, and is Vice President of Applications for CONTAX.