Manual AP invoice entry is one of the most time-consuming task done by an accounting department. With hundreds of invoices to be entered each month ranging from PO based stock vendors, to non-stock PO vendors, invoices for items on scheduling agreements, internal expenses and non-PO based vendors for everything from utilities to construction work. This is a process that can usually use some TLC at any company and has a huge capacity for improvement.

Luckily SAP already has the built in tools to consume the invoice information and post it into an SAP invoice document. There is standard configuration to support this which lets you tailor things to your specific business needs. You want to park the invoices before posting? Sure. You need to manage different types of tax on a single document? No problem. How about determining the GL account and Cost centre from the data? Yes, that too.

SAP can do all of that and more through inbound invoice IDocs. With a solution like the Arcus OCR add-on, it can receive PDF invoices via e-mail, extract the necessary data and process them into SAP in order to generate your AP invoice document without any manual intervention. We will monitor and support any errors that come up for example a missing goods receipt. This reduces human error, speeds up the document entry and frees up the time from your team to handle more strategic initiatives.

If you would like to hear more about how this can work for you and see a demo, please reach out at info@contax.com.